Transforming a Meeting Space: GESA’s Audiovisual Upgrade in 4 Weeks

Challenge

GESA needed a fully integrated audiovisual system that was simple to use, reliable for hybrid meetings, and aligned with the way their team works day-to-day. At the same time, the physical space presented its own challenges. The room’s design required careful planning to ensure all elements from screens to mounting points and cabling were positioned correctly without compromising the overall aesthetic.

This meant the solution couldn’t be off-the-shelf. It required detailed mapping of the space, consideration of structural limitations, and a thoughtful approach to how each component would be installed and experienced. The goal was to create a system that felt effortless to use, while sitting naturally within a complex environment.

Solution

We approached the project by first understanding how the room was being used day-to-day. Through a series of conversations with the GESA team, we mapped out their workflows, identified where things were breaking down, and defined what a better setup would actually look like, both functionally and visually. From there, we delivered a complete audiovisual upgrade. This included system supply and reconfiguration, ceiling installation, and close coordination with electrical contractors to ensure everything was integrated properly.

A bigfocus was keeping the space clean and refined, making sure the technology supported the room without overwhelming it. Once the system was in place, we ran in-person training sessions to make sure the team felt comfortable using it straight away. The entire project was delivered within a month, with minimal disruption to their day-to-day operations.

Impact

The team adapted quickly, the system is now fully embedded into their day-to-day, with no friction around how to run or manage meetings. What previously required effort or troubleshooting now feels straightforward and intuitive. Meetings are noticeably more fluid. Transitions between in-person and remote participants happen seamlessly, communication is clearer, and there’s less time lost dealing with technical issues. The space also feels more resolved and professional visually, with the technology sitting cleanly within the environment rather than competing with it. Overall, it’s changed how the team interacts with the room, making meetings easier, more efficient, and far more reliable.