In today’s fast-paced and ever-changing business environment, organisations need to keep up with the latest technological advancements to stay efficient and competitive. One area that businesses often overlook is their print solutions. The modern workplace demands modern solutions, and traditional printing methods no longer cut it. In this blog post, we’ll discuss the latest trends in print solutions for the modern workplace, from cloud-based printing to managed print services. We’ll explore the benefits of print solutions, from cost savings to increased security and sustainability, and provide tips for choosing the right print solution for your business.
Cloud-based Printing Solutions
Cloud-based printing is a relatively new concept that has revolutionised the way businesses print. It involves connecting printers to the cloud, allowing employees to print from anywhere, anytime, and on any device. Cloud-based printing solutions offer several benefits, including increased flexibility and productivity, reduced costs, and improved security.
One of the main advantages of cloud-based printing is its flexibility. With cloud-based printing, employees can print from their smartphones, tablets, laptops, or desktop computers. This means that they don’t have to be physically present in the office to print documents, making it an ideal solution for businesses with remote workers or multiple locations. Cloud-based printing also eliminates the need for print servers and software, reducing IT costs and freeing up IT resources.
Managed Print Services
Managed print services (MPS) is a comprehensive solution that outsources the management of a company’s printing devices to a third-party provider. MPS involves assessing the organisation’s print environment, identifying areas of inefficiency, and implementing solutions to reduce costs, improve productivity, and enhance security.
MPS offers several benefits, including cost savings, improved efficiency, and increased security. With MPS, businesses can reduce printing costs by up to 30%. This is achieved by optimising print processes, reducing waste, and using cost-efficient devices. MPS also helps businesses improve efficiency by automating workflows, streamlining document management, and reducing downtime.
In terms of security, MPS providers implement various measures to protect confidential information. This includes securing print networks, monitoring print activity, and implementing secure print release solutions. With MPS, businesses can ensure that their sensitive data is protected, reducing the risk of data breaches and compliance violations.
Choosing the Right Print Solution for Your Business
Choosing the right print solution for your business can be challenging, especially with so many options available. To help you make an informed decision, consider the following factors:
- Business Needs: Assess your organisation’s print requirements, including the number of devices, print volume, and user requirements.
- Budget: Consider the costs of different print solutions, including hardware, software, and ongoing maintenance.
- Security: Determine how important security is to your organisation and choose a print solution that meets your security requirements.
- Scalability: Choose a print solution that can grow with your business and adapt to changing needs.
Conclusion
In conclusion, print solutions play a critical role in the modern workplace, and businesses need to keep up with the latest trends to stay efficient and competitive. Cloud-based printing and managed print services offer several benefits, including increased flexibility, reduced costs, improved efficiency, and enhanced security. When choosing a print solution for your business, consider your organisation’s print requirements, budget, security needs, and scalability. With the right print solution in place, your business can streamline workflows, reduce costs, and increase productivity.